Product groups in ecratum

Your product documentation with ecratum

Define what you need

Note: The following process is designed to assist you in quickly assigning all required product documents to your suppliers to start with automatically keeping your documentation up to date.

Alternatively, you can request documentation manually in ecratum, but we suggest only relying on it in special cases.

Grouping

First group all purchased products on the basis of the required documentation.

Example:

For all raw materials the following documentation is needed for each material:

• Allergen declaration
• GMO-Declaration
• Specification
• Pesticide analysis
• HACCP-Flowchart

For all packaging materials the following documentation is needed for each material:

• Specification
• 1930/2004-Certificate
• gu2007/17-Certificate

In ecratum, those documents are called document types as a generalization. Document types are used to specify the content of the required documentation. Each type of content has to be separately requested in ecratum, to guarantee transparency and control for every document you requested, received and approved.

Now group all of your purchased materials in such a manner that, products with a similar combination of required document types are in one group. In ecratum, those groups are called product groups. As an example your product group and document type structure could look something like this:

Read more:

• Working with products in ecratum
• What do document types mean in ecratum?
• Product tasks in ecratum